Calendar for 2017-2018

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August 2017 - June 2018 Meeting Calendar

 

August

August 14  Council Executive Board Meeting [7:00 pm] FUSD Staff Room
Audit presentation; finalize budget, programs and calendar

The following are due to council this month. Please email the following to fcptadocuments [at] gmail.com:

  • Annual Financial Report 2016-2017
  • Board Roster updates

Membership cards will be distributed at this meeting and hereafter.  Membership envelopes are available for purchase ($15 for a box of 500).  

August 28 – Peralta District Training [6:30 – 9:00 pm] Alameda County Office of Education, 313 W. Winton Ave., Hayward (Deadline to Apply: August 20, 2017)


September

National Preparedness Month, National Obesity Awareness Month, National Childhood Cancer Awareness Month 

September 1 - Registration opens for January 22 -23, 2018 Legislation Conference in Sacramento, CA

September 9 - FCPTA Reflections Training: [Saturday 2pm - 4pm] at the Fremont Cultural Arts Council (3375 Country Dr., Fremont, CA 94536)

September 11  Council Association Meeting  [7:00 pm] at FUSD, Professional Development Center
Approve budget, programs, and calendar; ratify appointments and release funds
Red Ribbon Week sky puppet drawing(for use of sky puppet during Red Ribbon Week)

Please email the following to fcpta.documents [at] gmail.com if not yet submitted or there are updates:

  • Annual Financial Report 2016-2017
  • Association adopted audit for period ending June 30, 2017 (if adopted by time of this meeting)
  • 2017-2018 Budget approved by the association (if completed)
  • Calendar of your PTA events, mission statement and goals
  • Updated roster

The following are due at this meeting:

  • Per Caps (minimum of 30 members to receive State’s “Ready Set Remit” membership award - your membership drive does not have to be complete to submit 30 members)

September 11  Council Executive Board Meeting  [8:30 pm] at FUSD, Professional Development Center

September 15 – October 15 National Hispanic Heritage Month

September 23 - CAPTA Northern Regional Training - CSU Maritime Academy (200 Maritime Drive, Vallejo, CA 94590). Deadline to apply: September 20, 2017, 5pm.


October

National Bullying Prevention Month

October 1
Final Turn-In for “Ready Set Remit” State PTA membership award Per Caps (minimum 30 members) received by mail to Fremont Council financial secretary

October 10 Council Executive Board Meeting  [7:00 pm] at FUSD, Staff Room

Please email the following to fcpta.documents [at] gmail.com:

  • Board Roster 2017-2018 updates
  • Association adopted audit for period ending June 30, 2017
  • Annual Financial Report 2016-2017 (if not previously submitted)
  • 2016-2017 Budget approved by the association (if completed)

The following are due at this meeting:

  • Per caps received since last council meeting
  • Insurance premium (TBA)

October 15 – CAPTA Grant applications due
Due directly to CA State PTA, applications for the following grants (avg. $500-$2,000):
Outreach Translation
Cultural Arts
Parent Education
Healthy Lifestyles

Due directly to CA State PTA, applications for the following $500 scholarships towards continuing education:
Teachers
Counselors
School Nurses
PTA Volunteers

National School Lunch Week – 2nd week of October

National Teen Driving Safety Week – 3rd week of October

October 22 - 28 – Red Ribbon Week “Your Future is Key, So Stay Drug Free” – 4th week of October

October 28 – Make a Difference Day


November

National Diabetes Month

November 13  Council Executive Board Meeting [7:00 pm] FUSD, Staff Room

Please email the following to fcpta.documents [at] gmail.com:

  • Copy of filed tax returns, both state and federal taxes (we recommend filings be completed before the 15th)
  • Copy of RFF-1 filing

The following are due at this meeting:

  • Per caps received since last council meeting
  • Insurance premium

November 11

Spreadsheet of Reflections entries going forward due to reflections.fcpta [at] gmail.com.

November 14 
Reflections artwork entries due, Irvington High School room #2, 6:30 pm – 8:30 pm (entries will not be accepted at Fremont Council meeting)

November 15
Due to the IRS: paper informational tax returns 990/990EZ and Schedule A or e-postcard return 990-N.
Due to the Franchise Tax Board of CA: 199 or 199N
(See CAPTA’s Tax Filing Support Center or the Finances section for details.)
Due to CA State Attorney’s Office: RFF-1 filing

November 17
Last day to submit insurance checks to Fremont Council financial secretary before Thanksgiving break

November 24– Niles Festival of Lights Parade Staging area near Sullivan Underpass on Main St.

November 28
Insurance payment now overdue – include $25 late fee with insurance payments after this date


December

December 1
Insurance premium (includes $25 late fee) mailed to Fremont Council Financial Secretary

December 9 – Fremont Council Reflections Ceremony, Irvington High School Rotunda & Theater 70

3:00 p.m.
Viewing for middle school and high school participants followed by an awards ceremony commencing at 4:00 p.m.  Note: 6th graders are part of the middle school division.

4:00 p.m.
Viewing for elementary participants will be followed with the awards ceremony commencing at 5:00 p.m.  Artwork may be picked up beginning at 5:00 pm.

December 12 Council Association Meeting [7:00 pm] FUSD, Professional Development Center

Please email the following to fcpta.documents [at] gmail.com:

  • Copy of filed tax return and RFF-1 filing if not previously submitted
  • Turn in Worker's Compensation Annual Payroll Report if contractor payments are finished for the year

December 12 Council Executive Board Meeting [8:30 pm] FUSD, Professional Development Center

No Special Education Committee meeting this month


January

January 8  Council Executive Board Meeting [7:00 pm] FUSD Staff Room

Please email the following to fcpta.documents [at] gmail.com:

  • Worker's Compensation Annual Payroll Report (send surcharge for contractor payments to financial secretary)
  • Mid-year Unit Report to include volunteer hours through December and Mid-Year Unit Checklist due via email to Fremont Council historian, Kim Mathis

Please email the following to Fremont Council historian, Kim Mathis:

      Mid-year Unit Report to include volunteer hours through December and Mid-Year Unit Checklist

January – Peralta District Reflections Awards Ceremony

January 22 -23  Legislative Conference, Sacramento


February

National Black History Month

Registration opens for CA State PTA Convention in Ontario, CA April 27th – 29th

February 1
Due directly to CA State PTA, applications for $750 Volunteer Service scholarships for graduating high school seniors continuing their education.  An additional $500 Dr. Ralph E. White scholarship available for two successful applicants pursuing a career in a medical field.

Due directly to CA State PTA, applications for PTA Unit Spotlight Award

February 13 Council Executive Board Meeting [7:00 pm]

Please email the following to fcpta.documents [at] gmail.com:

  • Association adopted Mid-Year Audit (if completed)

March

National Women’s History Month


March 12  Council Association Meeting [7:00 pm] FUSD, Professional Development Center
Approve convention delegates, resolutions

Please email the following to fcpta.documents [at] gmail.com:

  • Association adopted Mid-Year Audit if not previously submitted

March 12  Council Executive Board Meeting [8:30 pm] FUSD, Professional Development Center

March - Founder's Day Celebration (tentative)


April

National Prevent Child Abuse Month

April 9  Council Executive Board Meeting  [7:00 pm] FUSD, Staff Room

Please enter the following in PTAez, Officer/Board Member Contact:

  • 2018-2019 Board Roster

April 14 – National DARE Day

April 27 - 29 CAPTA Convention, Ontario, CA

National Volunteer week – last week in April


May

National Asian Pacific American Month, Foster Care Month, Mental Health Month, Older Americans Month, Physical Fitness & Sports Month

May 6 thru 12 National Teacher Appreciation Week

May 14 Council Association Meeting [7:00 pm] FUSD, Professional Development Center
Approve preliminary budget/summer expenses

Please enter the following in PTAez, Officer/Board Member Contact:

  • 2018-2019 Board Roster (if elections were held in April)

Please email the following to Fremont Council historian, Chitra Arunachalam:

  • Unit Annual Report to include volunteer hours through June

May 14  Council Executive Board Meeting [8:30 pm] – FUSD, Professional Development Center


June

Great Outdoors Month

June 8 – last day to submit percaps to council to include in fiscal year 2017-2018 membership

June 11  Council Executive Board Meeting [7:00 pm] one week earlier than usual/before last day of school

Please enter the following in PTAez, Officer/Board Member Contact:

  • 2018-2019 Board Roster (if elections were held in April)

Please email the following to Fremont Council historian, Kim Mathis:

  • Unit Annual Report to include volunteer hours through June

June 1  Officers Training for Unit and Council leaders by Peralta District, 9am to 2pm


July

July 4 Fremont Fourth of July Parade